How PaceCount Connects to Your Tools

PaceCount connects to a few trusted services so you can ask ChatGPT about your work, take payments, get agreements signed, and hand clean hours to your payroll system. Here's what each connection does, who sets it up, and what stays inside PaceCount.

The connections at a glance

• ChatGPT — answers questions about your customers, jobs, and to-dos from a chat you already use.
• Stripe — collects deposits and invoice payments from your customers. Money goes straight to your own account.
• E-signatures — sends service agreements and forms for customers to sign, without leaving PaceCount.
• QuickBooks — on Essentials and Pro, copies each new paid invoice into your QuickBooks company. Approved hours still download as a separate payroll file.

ChatGPT — your workspace in a chat

Connect ChatGPT to a workspace you admin, then ask it about customers, jobs, and to-dos. It can draft an invoice. It cannot take a payment. Names, job details, to-dos, and recent activity from the workspace you allow are shared with OpenAI while you use it. See Connect ChatGPT to PaceCount.

Stripe — customer payments

When you connect payments, PaceCount uses Stripe to move money, and your customers' payments go directly to your own account — PaceCount never holds your funds. You connect once from Settings → Payments and finish a short business-verification step, then deposits and invoicing turn on. Payouts, your bank account, and refunds are managed in your Stripe dashboard.

Payments require a paid plan. See Connect Stripe to take payments and Send and track invoices.

E-signatures — agreements and forms

Service agreements and signature forms are powered by an e-signature service behind the scenes, but you never leave PaceCount to use them. You build a template in Settings → Service Agreements (or ask PaceCount to build one for you), then generate an agreement right from an appointment. Your business and job details fill in automatically, the customer signs, and the signed PDF is saved to your workspace.

E-signatures are available on Fundamentals, Essentials, and Pro. See How service agreements work and Set up service agreements.

QuickBooks — new paid invoices, and a payroll file

PaceCount collects customer payments through Stripe. On Essentials and Pro, a connected QuickBooks company receives each new paid invoice as a QuickBooks invoice and a payment. QuickBooks still runs payroll — taxes, net pay, and pay runs. Older payments are not copied, and nothing copies back into PaceCount.

Paid invoices. An admin connects the company from Settings → Integrations. The next invoice Stripe marks paid is copied. See Connect QuickBooks for your books.

Timesheet file. You approve hours in PaceCount, download a file, and import it into QuickBooks payroll. That download does not log into QuickBooks, and it does not replace the invoice copy. See Export hours to QuickBooks.

Common questions

• Do I have to connect all of them? No. Use whichever fit your business, in any order. Scheduling and intake work with none of them connected.
• Where does my money go? Straight to your own Stripe account. PaceCount does not hold or route your funds.
• Does PaceCount copy my invoices into QuickBooks? On Essentials and Pro, each new paid Stripe invoice copies after you connect. Payments from before that connection are not copied. The timesheet file is still only payroll hours.